How to Fill Out I-9 with Employment Authorization Card
Filling out the I-9 form is a crucial step for employers to verify the identity and employment authorization of their employees. For individuals who have an Employment Authorization Document (EAD), commonly known as a work permit, the process is relatively straightforward. This article will guide you through how to fill out the I-9 form with an employment authorization card.
Step 1: Obtain the I-9 Form
The first step is to obtain the I-9 form. You can download it from the United States Citizenship and Immigration Services (USCIS) website or request a hard copy from your employer. The form is available in English and Spanish.
Step 2: Complete Section 1
Section 1 of the I-9 form must be completed by both the employee and the employer. As an employee with an employment authorization card, you will need to provide the following information:
– Your full name, as it appears on your passport or other identity documents.
– Your alien registration number (A-number) or your employer-issued I-94 number.
– Your date of birth.
– Your name as it appears on your employment authorization card.
– The document number and expiration date of your employment authorization card.
– Your signature and the date you completed the form.
Step 3: Complete Section 2
Section 2 of the I-9 form is completed by the employer. As an employer, you must verify the employee’s identity and employment authorization by examining the documents provided by the employee. For an employment authorization card, follow these steps:
1. Review the employment authorization card to ensure it is valid and unexpired.
2. Check that the card has the appropriate employment authorization for the position you are filling.
3. Write the document title, document number, and expiration date of the employment authorization card in the appropriate sections of the I-9 form.
4. Sign and date the form.
Step 4: Complete Section 3
Section 3 of the I-9 form is used to document re-verification or rehiring of employees. If the employment authorization card is set to expire, you may need to complete this section. As an employer, follow these steps:
1. Review the employee’s employment authorization card to determine if it is about to expire.
2. If the card is about to expire, you may need to complete Section 3 to document the re-verification process.
3. Follow the same steps as in Section 2 to verify the employee’s identity and employment authorization.
4. Sign and date the form.
Step 5: Retain the I-9 Form
Once you have completed the I-9 form, it must be retained for a minimum of three years from the date of hire or one year after the employee’s termination, whichever is later. Store the form in a secure location and ensure it is accessible for inspection by authorized government officials.
By following these steps, you can successfully fill out the I-9 form with an employment authorization card. Always consult with your employer or legal counsel if you have any questions or concerns regarding the I-9 process.
