How to Reject Quotation Politely in an Email Sample Example
In business communication, it is often necessary to reject a quotation from a supplier or vendor. However, it is crucial to do so in a polite and professional manner to maintain a good relationship. In this article, we will provide a sample email example on how to reject a quotation politely.
Subject: Rejection of Quotation Request – [Quotation Number]
Dear [Supplier’s Name],
I hope this email finds you well. I am writing to inform you that we have carefully reviewed the quotation for [product/service] with quotation number [Quotation Number], and we regret to inform you that we will not be proceeding with the purchase at this time.
Reason for Rejection
We appreciate the time and effort you have put into preparing this quotation for us. However, after careful consideration, we have decided to explore other options for [product/service] due to the following reasons:
1. The cost of the product/service is higher than our budgetary constraints.
2. We have received more competitive offers from other suppliers.
3. The delivery time does not align with our project timeline.
Thank You and Future Opportunities
We would like to express our gratitude for considering our request and for the excellent service you have provided in the past. We value our relationship with your company and hope that this decision does not affect our ongoing business interactions.
We would be more than happy to reconsider our decision if the cost or delivery time can be adjusted to better fit our requirements. Please feel free to contact us at your earliest convenience to discuss any potential alternatives.
Conclusion
Once again, we appreciate your understanding and cooperation. We hope that this rejection does not hinder our future business opportunities. Should you have any questions or concerns, please do not hesitate to reach out to us.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
[Contact Information]
